AGM 2025

Agenda

1. Introduction and welcome
   Our Chair, Nicola, welcomes everyone to the meeting.
2. Apologies for absence
   We make a note of anyone who’s told us they’re unable to join the meeting.
3. Governance topics
   1. Approve the minutes of the Annual General Meeting held on 22nd September 2024
      Were the notes taken at the last AGM accurate?
   2. Adopt the model constitution from Policy, Organisation and Rules (POR)
      The constitution is the legal document that allows us to exist. It sets out how the group is run.
   3. Note the Group’s financial year
      We do this so everybody knows what period of time we are talking about today.
   4. Approve appointed and community members of the Group Scout Council
      This gives us the chance to invite people to join our Group Scout Council if we wish to.
   5. Agree the number of members that may be appointed to the Trustee Board
      The Trustee Board looks after the governance of the group, and this is where we decide how many people are allowed to be on the board.
   6. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)
      A quorum is the minimum number of people who must be present at a meeting to make the proceedings of that meeting valid.
4. Review of the previous year
   We look back at the last reporting year, from both an activity and governance point of view.
   1. Receive and consider the Annual Report of the Group Leadership Team
      The Group Leadership Team’s report talks about all of the exciting things the group has done in the last year, from Squirrels to Scouts and everything in between.
   2. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts
      The Trustee Board’s report covers the finances over the last 12 months and other governance topics.
5. Making appointments
   During this section, we decide who will take on the different voluntary roles that need filling each year. If you are interested in volunteering, please speak to us!
   1. Appoint the Group Chair
   2. Appoint the Group Treasurer
   3. Appoint members of the Group Trustee Board
   4. Appoint the Independent Examiner
6. Items from the Group Lead Volunteer
   Our Group Lead Volunteer, James, has a chance to give any important notices, present awards, or anything else!
7. Guest speaker(s)
   We sometimes have special visitors at our AGM, usually from Northern Norwich Scout District. This is their chance to say something if they wish.
8. Vote of thanks
   We traditionally make a formal note of thanks to everyone involved in the group.
9. Closing remarks
   Our Chair, Nicola, wraps up the meeting and we outline the plans for the rest of the event.

Documents

Agenda and minutes of the 2024 meeting

POR model constitution

Annual Report of the Group Leadership Team

Annual Report of the Group Trustee Board